Admin Assistant à El jadida

• To support the Maintenance Team with administrative (office) work.
• To put in place and maintain an up to date document management and control system.
• To enable an efficient storage, distribution and control of documented information.

Reports to:

Project Manager / Maintenance Engineer

Principal accountabilities:

• To act as contact person for administrative work.
• Take messages.
• Logistics (Accommodation, catering, transportation, logistics, communication etc.)
• Office equipment inventory and storage.
• Submitting invoices and other official documents to Head office in Germany, to client, etc.
• Scheduling and coordinating meetings.
• Sending out and receiving mail and packages.
• Preparing business correspondence (often using word processing, spreadsheet, and presentation computer software).
• Sending faxes.
• Performing multifaceted general office support.
• To act as the contact person for manuals, drawings, files and other technical document issues.
• To review and apply document management.
• To capture, author, manage, find, publish, update, archive and destroy all types of business documents.
• To capture and archive all related documents.
• To introduce and sustain structure and control for the issue, return, update, revision and archiving of technical documents.
• To provide a complete document issue service to the Maintenance Team that includes digitizing by scanning, conversion to CD/DVD etc.
• To optimize and maintain a document management procedure.

Key challenges:

• To assist the Maintenance Team with all logistical issues and provide comprehensive office support.
• To optimize and improve the document management system.
• To maintain his information base up to date, easy to access and user friendly.
• To optimize and improve an effective man management and interaction skills.
• Familiarize himself with the facilities and make suggestions to the Project Manager / Maintenance Engineer.
  • Interface with client’s Document Manager at site (if existing) and take inventory of available documents.

• List requirement for software and other working tools required.
• Find ways to immediately complete the relevant document collection.
• Interface with currently present maintenance staff and take stock of available documents
• Prepare to integrate in and take over responsibility for the continuous maintaining work of documentation management

Necessary Qualification:

• A qualified Office / Team Assistant or Document Manager with at least 6 years of experience.
• Incumbent shall have a vocational qualification (e.g. City & Guilds or similar) in Commercial or Business Administration.
• He must have the ability to work in a consultancy type environment.
• He must be a team player with strong service skills.
• He must be fluent in English and/or French, verbally as well as in reading and writing.

Merci d’ envoyer votre CV en français et en Anglais à l’ adresse :nadiarecrutements@gmail.com